Time-based expenses can be created from both the web and the mobile app. For companies, the default hourly rate can be set in the policy settings. For individuals, the default hourly rate can be set in the personal account settings.

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Setting the Default Hourly Rate (at the policy level)

Companies can set the default hourly rate in the “Mileage and Time” section of the policy settings. To get there, go to Admin > Policies > [Policy Name] > Expenses and scroll down to Time

Setting the Default Hourly Rate (at the personal level)

Individuals can set their default hourly rate in their account settings. To get there, go to the User Icon in the upper left-hand corner of the screen > Account Settings > Preferences then scroll to Time. Note: This rate can be overridden by the policy.

Creating Time-based Expenses

Time-based expenses can be created both from the web and from the Expensify mobile app. Note: If you don’t see this option when creating a new expense, it’s likely that your company policy has time-based expenses disabled. You will need to reach out to a policy admin for further information.

To create a time-based expense from the web, click New Expense and choose Time from the dropdown menu. 

To create a time-based expense from the mobile app, click the Time button and fill in the total number of hours, as well as any other coding details.

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