Advice and answers from the Expensify Team

Mileage expenses can be created from both the web and the mobile app. 

  • For companies, the default mileage rate can be set in the company policy settings
  • For individuals, the default mileage rate can be set in the personal settings. Expensify supports this expense type in both miles and kilometers.

Setting the Default Mileage Rate and Default Distance Category

Companies can set the default mileage rate and category in the “Distance” section of the policy settings. To get there, go to Admin > Policies > [Policy Name] > Expenses. You will also be able to choose whether to use miles or kilometers as the default unit. The rate, default category, and type can be overridden by the user.

Individuals can set their default mileage rate in their personal settings. To get there, go to Settings  > Preferences. You will also be able to choose wether to use miles or kilometers as the default unit.


Creating Mileage Expenses

Mileage expenses can be created both from the web and from the Expensify mobile app. To create expenses from the web, click New Expense and navigate to the Mileage tab. You will then see the option to have the expense calculated by either entering the number of miles or using the map.

To create mileage expenses from the mobile app, click the Distance button. You can then choose whether you want to create expenses by entering the number of miles, using the odometer, or using the GPS.

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