Automatic Statement Reporting is a domain control feature which auto-creates and auto-populates a report with expenses for a given credit card for a given statement period. This automates the need for your employees (or you) to place company card expenses onto a report; Expensify now does it for you! All you need to do is hit submit on the report. The feature also sends employees reminder emails at the end of the month when their reports are due eliminating the back-and-forth of email when you are trying to close for the month.
In order to set up Automatic Corporate Card Reporting, the Domain Admin will need to do the following:
- Have Domain Control enabled for your company
- Have company cards assigned in Domain Control
- Highly recommended: Set up MCC auto-categorization for your policies that have company cards
In the Admin tab, go to Domain Control and then click Company Cards. You will seen an option to Configure Automatic Statement Reporting under the card type.
Name of the report
Since we auto-create the report each month, we need to know what to name it! Naming the report is pretty configurable. You have the option of using your own naming convention or the following macros below:
- The redacted card number
- The name of the card's bank
- The email address of the report submitter
- The total amount of the report
- The month of the end of the report period formatted like 'July'
- You can also use the formulas from our Custom Formula page
Statement period dates
This varies from company-to-company depending on your accounting process. Some companies will want this monthly period to be the beginning of the month to the end of the month, others will want the 20th to the 19th, etc. This is completely configurable and totally up to you. Keep in mind that it takes several days for a transaction to post to your Expensify account
Using the configuration examples we've provided so far, a report that is named with the redacted card number and report period end date would look like this:
Reimbursable and Billable Options
Here you can control the reimbursable and billable options for your employees' company card transactions.
- Forcing "yes" for reimbursable will mark the expense as reimbursable (i.e. payable back to the employee) and the employee will not be able to change this.
- Forcing "no" will mark the expense as non-reimbursable (i.e. not payable back to the employee).
- Similarly, forcing "yes" for billable will mark the expense as billable (i.e. chargeable back to the customer) and not allow the employee to change this.
- Forcing "no" will mark the expenses as non-billable (i.e. not chargeable).
- "Do not force" will default to non-billable or non-reimbursable, but will allow employees the ability to change options if needed.
- The Corporate option will not allow employees to remove their company card expenses from the automatic report.
- The Personal option will allow them to remove their personal expenses. This applies only to transactions imported after this setting is saved. To provide flexibility while in the first months of setting this feature up, we recommend sticking with the default of "personal liability."
You can select the policy that the statement report will be automatically created on by default. If one is not chosen or the employee is not a member of the selected policy, the default will fall to the employee's active policy.